Position: Accountant (Receivables)
Reporting to the Manager, Finance, the successful candidate will be responsible for implementing the Organization’s Credit Policy in regards to debtors and collections.
Manage customer accounts, Bad Debts Provisions and ensure customer accounts are charged interest appropriately.
Coordinate collections including sending demand letters, liaising with debt collectors and lawyers on follow up of old debts.
Advise respective departments on sponsors with overdue payments.
Ensure that the set procedures and control of invoices, credit notes etc. are followed.
Prepare and circulate as required Collection Reports and aged debtors analysis reports.
Ensure Debtors list is accurate, updated and circulated as required.
Ensure annual confirmation of balances for accounts are properly prepared and mailed to customers within the required time.
Carry out monthly reconciliation of Debtors control ledger with Debtors sub ledger accounts.
Enforce the credit terms and limits.
Ensure banking is done on a daily basis and receipts for banking posted regularly and reconciled with customers’ accounts daily.
Attend to and resolve customers’ queries on a timely basis including visits to customers on payments.
Ensure bank reconciliations are done and highlight any discrepancies noted.
Co-ordinate, direct and guide the operations of the Accounts Receivable section.
Facilitate the maintenance of the customer master files to ensure complete, accurate and up to date information on the Organization’s customers.
Manage Credit Control and ensure that customers adhere to the credit policy.
Ensure that proper filing practices are maintained to ensure the safe custody of, and easy access to all accounting documents generated by the Accounts Receivable section.
Ensure compliance with the Accounts Receivable month-end cut-off procedures.
Continuous professional development to keep up with current industry trends.
Prepare and submit timely reports and information for decision making.
Any other duties as may be assigned.
Qualification s & Experience
Bachelor’s Degree in Finance or Accounting
Intermediate level qualification in CPA/ACCA/ACA
At least 3 years’ experience in general accounting with exposure to the accounts payables function
Proficiency in Microsoft Office packages especially MS Excel, MS Word and MS Outlook
Proficiency in data entry and management
Attention to detail and accuracy
Ability to meet deadlines and work with minimum supervision
Training in the current Financial Management System in place
Exposure to accounting packages e.g. SAP, SAGE, ERP
Excellent analytical skills
Excellent planning and organizational skills
Good report writing skills
Good customer relations and public relations skills
Good interpersonal skills
Essential Personal Attributes
Integrity & confidentiality
Attention to details
Ability to work under minimum supervision