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Administrative Assistant

Administrative Assistant
Empresa:

British Council


Detalles de la oferta

Date 26 Jan 2021 Location Bogota Americas CO Company British Council br The British Council builds connections understanding and trust between people in the UK and other countries through arts and culture education and the English language We work in two ways directly with individuals to transform their lives and with governments and partners to make a bigger difference for the longer term creating benefit for millions of people all over the world We help young people to gain the skills confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities We support them to learn English to get a high quality education and to gain internationally recognised qualifications Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise We connect the best of the UK with the world and the best of the world with the UK These connections lead to an understanding of each other s strengths and of the challenges and values that we share This builds trust between people in the UK and other nations which endures even when official relations may be strained We work on the ground in more than 100 countries In 2019 20 we connected with 80 million people directly and with 791 million overall including online and through our broadcasts and publications Location Bogotá l Department Cultural Engagement l Contract type Fixed term for the duration of the project 10 months approx subject to signing contract with stakeholder l Number of vacancies 4 l Pay Band J 1 910 000 COPRole Purpose br Provide administrative assistance in the implementation of large scale projects within the Schools Units of British Council Colombia to meet the objectives agreed with a public stakeholder Responsibilities br These are some of the main responsibilities but not limited to Project and Administrative Assistance br Assist with procurement processes such as requests for quotes completion of vendor matrix contract checklist etc in accordance with corporate procurement policies and local legislations This includes scanning and filing all related documents br Assist with the Social Security registration process for service contractors br Verify that consultants have paid social security and other relevant retentions according to legislation br Prepare and provide input for presentations as required including for technical committees br Support with the coordination of project meetings preparation of meeting minutes attendance registration collation and filing of documents in agreed formats and the maintenance of hard and or digital copies of these br Review and respond to CfK2021 general emails within British Council s standard response time in consultation with relevant team technical leads Finance Assistance br Assist with project budget planning monitoring and expenditure control This includes periodic and timely identification and reporting of risks or variations in expenditure br Support Manager when required with the preparation of financial reports and projections This includes financial reports for mid term and project closure for both internal and external use Eg creating and modifying dashboards graphs documents and presentations br Assist the Finance Manager in the preparation of periodic and Final Closing Financial Reports for partners in agreed format and in compliance with legal legislations These should have annexed all relevant supporting documents including quotes invoices certificates etc br Assist with the payment processes for vendors and contractors including service providers consultants ensuring that appropriate supporting documents have been provided reception and verification of invoices good receipt as required Logistics Assistance br Assist with the revision and filing of all relevant supporting documents evidence and reports related to the distribution of materials including microbits to identified beneficiaries in coordination with the Training Operations Lead and Administrative Coordinator br Assist with the booking of hotels venues and transportation flights as required This should always be done in coordination with the Training Operations Lead and Finance Manager to ensure alignment with budget and procurement policies Monitoring Evaluation M E and Communications Assistance br Assist with inputting relevant data in SAP for Results Evidence Framework REF based on results from M E process when required br Assist team with the collation of impactful project data stories evidence which may be published updated on different platforms including BC regional intranet local global bulletins and corporate website Requirements br University degree in Economics Administration Public accounting Engineering Finances or related areas br 2 years proven experience in financial and administrative coordination and or 1 year experience as an administrative assistant financial analyst and or contract management experience br Minimum of B1 level in English br C1 level of Spanish Non native speakers should be able to operate in at a professional level in SpanishAdditional Information br Right to Work in Colombia The British Council is not able to support or sponsor work visa applications from non Colombians br Occasional unsociable hours expected during peak periods br Fixed term for the duration of the project 10 months approx subject to signing contract with stakeholder Closing Date Applications will close on Thursday February 04th 2021 at 23 59 COL Time A connected and trusted UK in a more connected and trusted world Equality StatementThe British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation We welcome applications from all sections of the community We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination recognising discrimination as a barrier to equality of opportunity inclusion and human rights All staff worldwide are required to ensure their behaviour is consistent with our policies The British Council has Disability Confident Employer Status We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process The British Council is committed to safeguarding children young people and adults who we work with We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse maltreatment and exploitation as set out in article 19 UNCRC United Nations Convention on the Rights of the Child 1989 Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed these will include qualification checks reference checks identity criminal record checks in line with legal requirements and with the British Council s Safeguarding policies for Adults and Children If you have any problems with your application please e


Fuente: Bebee2

Requisitos

Administrative Assistant
Empresa:

British Council


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