The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.What will I be doing?An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards: Opens incoming mail, dates stamps and distributes accordinglySends outgoing mail, both interoffice and outside of the hotelRoutes mail, faxes and other printed matter Prepares and types correspondence and fairly complex numerical/financial reports, as directedPrepares correspondence on behalf of managementDuplicates, copies and distributes and mails material for the department/office Orders and maintains office supplies and equipmentMaintains files and equipment in an orderly and professional manner Uses the property's email system and maintains their email box, as is policyAdditionally this position may or may not have access and/or control over the email box of assigned supervisor(s)Appropriate business use of telephone and voice email systemGreets internal and external customers in a friendly and professional mannerAnnounces visitors and/or handles requests, as appropriateWhat are we looking for?An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: Excellent verbal and written communication skills Excellent administration and IT skillsCommitted to delivering a high level of customer service, both internally and externallyFlexibility to respond to a range of different work situationsAbility to work under pressure It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:Previous administrative experience in a fast paced environment MEANINGFUL BENEFITS FOR YOUR CAREER & WELL-BEING We support the well-being and performance of Team Members with industry-leading rewards, recognition and support to meet their needs and dreams: Best-in-Class PTO Go Hilton Travel Discount Program???????Hotel rates as low as $40/night! Health & Welfare Benefit Plans Debt-Free Education Retirement Savings Program Employee Stock Purchase Plan Mental Wellness Support Flexible Schedules Access to your pay when you need it ???????through DailyPay
