Adminstrator
Empresa:

(Confidencial)


Detalles de la oferta

Job Description
Contract Adminstrator-005V44

Field Service Admin and OrderManagement

Contract support (i) in the Sales phase through to Project closestage or (ii) exclusively in the Execution stage, Contract Administrator'smission is:

Provide sales support includingpreparation of proposed contract documentation, contract review and negotiationin accordance with the SRM guidelines,

Process contract review, approval andsign off and credit approval

Ensure timely Contractacknowledgement and/ or attestation and coming in to force is administered

Analyze and highlight key contractadministration points for contractual, financial and tax risks throughcollaboration with Corporate Functions and Project Execution Team;

Anticipate and manage the relevantcontractual, financial and tax risks.

Assist the project execution team inthe timely administration of the contract obligations for notices of delay,extension of time, pricing and agreement of variations, claims management,subcontract administration, record keeping, etc.

Dispute avoidance and resolution in atimely manner

Contributes to improving theprofitability of the project as well as improving the cash flow for theProject.

EssentialResponsibilities
To provide Sales / Tender support:

Attend customer pre contract meetings

Preparation of schedule of rates

Credit and risk review

Subcontract enquiry and vetting

Preparation of contractual approvaldocumentation
Contract and Credit approval:

Recommend contract set up

Review contract documentation andpreparation of comments

Negotiation of the final contractdocumentation

Process credit approval

Order/ contract review & approval,contract acknowledgement and attestation

Reviews and highlights the key contractual, financial risks andadministrative obligations of the Project:

Analyses the contract, taking intoaccount the context of the project, in order to enforce the contractual rights;

Manages contract coming into force(means of payment, bonds, insurances...)

In collaboration with the ProjectManager, anticipates any contractual and financial risks and make sure thatthey are mitigated or managed effectively

Ensures compliance with the GroupRules/internal policies
Assist the Project Manager in:

Contract administration, noticerequirements e.g. variations, delays, extension of times, loss and/ or expense

Preparation and agreement of scheduleof rates

Subcontract procurement

Change management recovery: pricing,negotiation and agreement of variations/ claims (loss and expense)

Monthly project reviews, riskanticipation and mitigation

Cost/ value reconciliation andforecasting

Contract correspondence

Dispute and RTP management

Preparation and agreement ofapplications for payment and invoices

Agreement of subcontract variations/claims, payment review and certification

Timely final account preparation, negotiation andagreement
Reviews and applies financial aspects of the Project:

Implements and monitors manufacturingand credit risk securization; managing Letter of credit, insurance, bankguarantees, currency hedging and working directly with bank, insurers andbrokers

Manages billing and payment in closecollaboration with Project Manager, Logistics and Corporate Functions (creditmanagement, tax department...)

Contributes to improve and controlprofitability of business and cash flow of the Project (payment termsoptimization, B2B subcontract terms, accurate progress billing, financial costoptimization: bank fees, insurance costs...)

Works closely with Contract Manageror Execution Solution Contract Manager namely on the follow up of all financialmeans (milestones, expiry dates, ...) and payment aspect of the Project

Supports Tender Solution ContractManager at offer stage when needed on specific matters (Letters of Credit, Bankguarantees...)
Reviews and applies tax aspects of the Project:

Masters tax issues on billing;

Works closely with Contract Manager or ExecutionSolution Contract Manager and Corporate functions when Permanent Establishmentor VAT registration is necessary.

Complies with Schneider Electric'sexecution tools & processes;

Contributes to the Risk and Opportunityanalysis follow up in his fields of skills in close collaboration with ProjectManager;

Anticipates and participates whenneeded to internal policies and Group projects reviews committees;

Complies with Group Guidelines whileexecuting the contract.

Qualifications

University and/or Business School diploma, Master's degree or equivalent, business administration, finance, contract, international trade, and/or law

Fluent in English;

At least 3 years’ experience in Contract Administration, international trade and/or finance

Ability to handle complex matters concurrently with both synthetic and analytical skills

Good verbal and written communication skills

Requisitos


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