Job Description
Contract Adminstrator-005V44
Field Service Admin and OrderManagement
Contract support (i) in the Sales phase through to Project closestage or (ii) exclusively in the Execution stage, Contract Administrator'smission is:
Provide sales support includingpreparation of proposed contract documentation, contract review and negotiationin accordance with the SRM guidelines,
Process contract review, approval andsign off and credit approval
Ensure timely Contractacknowledgement and/ or attestation and coming in to force is administered
Analyze and highlight key contractadministration points for contractual, financial and tax risks throughcollaboration with Corporate Functions and Project Execution Team;
Anticipate and manage the relevantcontractual, financial and tax risks.
Assist the project execution team inthe timely administration of the contract obligations for notices of delay,extension of time, pricing and agreement of variations, claims management,subcontract administration, record keeping, etc.
Dispute avoidance and resolution in atimely manner
Contributes to improving theprofitability of the project as well as improving the cash flow for theProject.
EssentialResponsibilities
To provide Sales / Tender support:
Attend customer pre contract meetings
Preparation of schedule of rates
Credit and risk review
Subcontract enquiry and vetting
Preparation of contractual approvaldocumentation
Contract and Credit approval:
Recommend contract set up
Review contract documentation andpreparation of comments
Negotiation of the final contractdocumentation
Process credit approval
Order/ contract review & approval,contract acknowledgement and attestation
Reviews and highlights the key contractual, financial risks andadministrative obligations of the Project:
Analyses the contract, taking intoaccount the context of the project, in order to enforce the contractual rights;
Manages contract coming into force(means of payment, bonds, insurances...)
In collaboration with the ProjectManager, anticipates any contractual and financial risks and make sure thatthey are mitigated or managed effectively
Ensures compliance with the GroupRules/internal policies
Assist the Project Manager in:
Contract administration, noticerequirements e.g. variations, delays, extension of times, loss and/ or expense
Preparation and agreement of scheduleof rates
Subcontract procurement
Change management recovery: pricing,negotiation and agreement of variations/ claims (loss and expense)
Monthly project reviews, riskanticipation and mitigation
Cost/ value reconciliation andforecasting
Contract correspondence
Dispute and RTP management
Preparation and agreement ofapplications for payment and invoices
Agreement of subcontract variations/claims, payment review and certification
Timely final account preparation, negotiation andagreement
Reviews and applies financial aspects of the Project:
Implements and monitors manufacturingand credit risk securization; managing Letter of credit, insurance, bankguarantees, currency hedging and working directly with bank, insurers andbrokers
Manages billing and payment in closecollaboration with Project Manager, Logistics and Corporate Functions (creditmanagement, tax department...)
Contributes to improve and controlprofitability of business and cash flow of the Project (payment termsoptimization, B2B subcontract terms, accurate progress billing, financial costoptimization: bank fees, insurance costs...)
Works closely with Contract Manageror Execution Solution Contract Manager namely on the follow up of all financialmeans (milestones, expiry dates, ...) and payment aspect of the Project
Supports Tender Solution ContractManager at offer stage when needed on specific matters (Letters of Credit, Bankguarantees...)
Reviews and applies tax aspects of the Project:
Masters tax issues on billing;
Works closely with Contract Manager or ExecutionSolution Contract Manager and Corporate functions when Permanent Establishmentor VAT registration is necessary.
Complies with Schneider Electric'sexecution tools & processes;
Contributes to the Risk and Opportunityanalysis follow up in his fields of skills in close collaboration with ProjectManager;
Anticipates and participates whenneeded to internal policies and Group projects reviews committees;
Complies with Group Guidelines whileexecuting the contract.
Qualifications
University and/or Business School diploma, Master's degree or equivalent, business administration, finance, contract, international trade, and/or law
Fluent in English;
At least 3 years’ experience in Contract Administration, international trade and/or finance
Ability to handle complex matters concurrently with both synthetic and analytical skills
Good verbal and written communication skills