Position: Executive Assistant to the High Commissioner, A2
Job Description (Roles and Responsibilities)
The Executive Assistant plays a critical role in the work and life of the British High Commission, providing high quality diary management, strategic and organisational support to the High Commissioner. You will be an excellent communicator, working closely with colleagues within the High Commission, liaising with external contacts, and helping the High Commissioner manage and balance her busy work and travel schedule whilst maintaining a work-life balance.
Being EA to the High Commissioner to New Zealand means that you will work across the Wellington High Commission, Auckland Consulate General and the Pitcairn Island authorities. The High Commissioner is also Governor to the Pitcairn Islands. There is significant scope to flex the job to play to the strengths and experience of the successful candidate, and for their own future development. There may be times when your work will flex to meet overall the High Commission priorities.
The diversity of our workforce is one of our greatest strengths. The British High Commission is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisation capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law.
Diary and travel management:
proactively manage and balance the High Commissioner's time and travel in line with UK in NZ and High Commission objectives, setting up meetings, logistics and engagements. This can require creativity and tenacity - particularly when arranging London visits, travel limitations and managing the time difference between New Zealand and the UK.
Effective forward planning of regional travel
around New Zealand and the Pacific, in collaboration with policy leads to ensure that regional visits deliver on the desired objectives.
support the wider High Commission team to deliver excellent representational events at Homewood - the High Commissioner's official Residence here is Wellington.
routinely review, profile and account for the High Commissioner's travel, ensuring that business, hospitality and representational spend are within advised budgets and the Corporate Services Manager is kept updated with anticipated variances; effectively managing the High Commissioner's expenses.
Management of outer office:
You will work with the EA/Deputy High Commissioner, to ensure effective team working and delegation of tasks (e.g. expense management), and remote support to EA/Consul General Auckland.
• You will manage the high volume of emails and telephone calls received by the High Commissioner, and draft responses to correspondence received from Ministers, officials, key stakeholders and members of the public. You will also be expected to professionally meet and greet visitors and take minutes of the High Commissioner’s meetings. You will support the High Commissioner by setting up meeting rooms or video conferences, scan or photocopy documents, preparing papers and briefing packs as necessary. You will liaise with the Residence and Events Manager on High Commissioner hosted events at the official residence, Homewood. You will also attend to other duties as required to ensure the smooth functioning of the High Commissioner’s work and diary.
Essential qualifications, skills and experience
High quality professional Executive Assistant experience at a senior level.
High proficiency in using the Microsoft office suite of applications, and a willingness to learn the FCO specific systems.
Excellent people skills.
Full, clean New Zealand driver’s licence.
Desirable qualifications, skills and experience
Some experience with te reo Maori
Required competencies Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace Application deadline Application deadline - day Application deadline - month Application deadline - year 27 March 2020 Grade A2 (L) Type of Position Part-Time, Full-time, Permanent Working hours per week 36.25 (Full-time) Location (City) Wellington Type of Post British High Commission Number of vacancies 1 Starting monthly salary (NZD) 62,505 per annum or 5,208.75 per month Start Date Start Date - day Start Date - month Start Date - year 11 May 2020 Other benefits and conditions of employment
The British High Commission is committed to learning and development for all staff, placing a strong emphasis on both personal and team development.
This job offers significant scope for personal and professional development; a wide range of L&D opportunities are available, with access to specialist courses and training (including te reo Maori), our annual L&D camp and some domestic and international travel.
We are a genuinely flexible working environment, and open to a range of flexible working patterns, and even part-time work (e.g. shorter days). There is potential to work from home one day a week. All needs to be discussed/ agreed, and workable, and with some flexibility required. There will be a requirement for occasional and limited out-of-hours work around major events and visits.
This is a critical job in a busy diplomatic mission, working in a friendly, high energy and fun environment. Your role is critical in helping the High Commissioner keep the show on the road: ensuring her diary is well managed, travel arrangements run smoothly, and thinking both about business objectives and the HC’s resilience and work/life balance (she has three young children). You will need excellent people skills, with an ability to work effectively with all teams across the UK in NZ (in Wellington and Auckland), and an ability to strike up rapport and effective working relationships with a wide range of external contacts. And excellent organisational skills, keeping on top of travel and meetings and last minute changes, managing a high volume of emails, and ensuring that everything runs smoothly.
You will be eligible to receive a 5 percent superannuation subsidy subject to you making an equal or greater contribution.
Your annual leave will accrue at the rate of 20 days per annum for your first year of service. Thereafter annual leave will accrue at the rate of 25 days per annum. You will also be entitled to the 3 British Bank holidays. There is also an allocated parking space available.
Appointment is subject to a 90 day trial period pursuant to section 67A of the Employment Relations Act 2000 and gaining and maintaining Posts security clearance requirements.
Open to New Zealand citizens, permanent residents and candidates with current local work permit . Employment offers are subject to successful clearance of pre-employment checks. No accommodation or relocation expenses are payable in connection with this position.
Staff recruited locally by the High Commission are subject to Terms and Conditions of Service according to local New Zealand employment law. Only short-listed applicants will be contacted regarding the next phase of the selection process. To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
For more information on the work of the British High Commission, - http://(Please contact us using the "Apply for this Job Posting" box below).
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