About the position The Digital Transformation of Agri-Food Systems and the Climate Action Research teams are currently seeking a dynamic professional to support the project leader and t eam , t his role requires a higher level of engagement for both technical and administrative support matters . The main objective of this position is to p rovide efficient administrative support for the research team, through monthly tracking and reporting of results, along with preparation of high-level meetings, review/monitoring of budgets as requested , contracting processes, procurement of equipment and services, and event logistics , aligned with internal policies. The position will be based in the operations center of the Americas, located in the Campus of Palmira, Colombia. And it will offer hybrid working conditions. Responsibilities Lead the administrative and logistical procedures for the team that manages funds through the Agrifood Systems t eam and project leader . Develop administrative tasks to achieve the technical donor's requirements. Provide and organize f ollow-ups with the finance team and oversee the implementation of the adjustments in budget allocation as necessary to ensure they are done on time. Maintain permanent communication and be the focal point to provide support to project units for planning, execution, and monitoring of travel budgets, events, services, and contracts. Coordinate national and international events of the project, meetings, workshops, and seminars with the government, relevant partners, and stakeholders as per project leader instructions, this includes the planning, execution, monitoring, and final report of the budget of each event. Ensure p rior consultation with the p roject leader for the funding execution . Advise as a f ocal point and support the accounting office for the timely recording of expenses related to trips, events, services, and consultancies. Be aware of the donor rules regarding the use of funds for services, trips, events, and consultancies are enforced. Participate and organize a detailed schedule of project team general meetings. Process and execute the project's procurement requests (office supplies, material for events, business cards, etc.) Ensure the seminars/workshops are done accordingly as per instructions and support the Team's agenda in the wider framework of Agri-food, Data science - Climate Action Team. Organize the project leader agenda, verifying the timely delivery of responses regarding budget execution, approvals and among others. Process the travel requests, ticket flight options, ticket requests, monitoring of the trip (departures/arrivals on time, advance travel processing, insurance, visa requirements, and attention for urgent cases), legalization, and reimbursement of expenses. Provide support in the administration of consultancy contracts (Adjusting / creation of Tor's , following up on contracts, monitoring, and reimbursement of expenses) Compile the information required for the staff hiring process and support by creating / modifying Terms of reference. Report to the p roject leader as requested . Support the general requirements of the area. Requirements Qualifications and requirements Bachelor's degree in B usiness A dministration , Finance, Accounting , or related fields. Master's degree, Specialization or training courses in B usiness A dministration, Finance, Accounting , or similar disciplines. Minimum of 3 to 5 years experience in procedures, administrative support, attending public, soft skills, experience in similar positions, coordinating and leading events Proven practical experience working in international organizations e.g. CGIAR. Advanced skills in Excel. Advanced English level (oral and written). Competences Excellent problem-solving skills . Ability to work in a collaborative team environment. Proper work planning. Strong communication abilities, both written and oral, in English and Spanish . Demonstrated proficiency in personal organization, priority setting, and attention to detail. Results-driven with a proactive learning mindset. Exceptional interpersonal skills, including the ability to establish and maintain productive working relationships with individuals from diverse cultural and national backgrounds. Benefits Terms of employment This is a national recruited position placed at a BG0 7 , on a scale of 14 levels, with level 14 being the highest. This is a Colombian national search and will be managed through a fixed-term contract of a one (1) year period, subject to a probation period according to the local legislation and is renewable depending on performance and availability of resources. The Alliance Bioversity-CIAT offers a multicultural, collegial research environment with competitive salaries and excellent benefits. We are an equal opportunity employer, and strive for gender, diversity, and inclusion in our staff, without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic. Applications Applicants are invited to send a detailed curriculum vitae, including refere nc es knowledgeable about the candidate's professional qualifications and work experience. All correspondence should be addressed to the Human Resources Office, at ( M .c havarriaga @cgiar.org ) and clearly indicate : "Application: Senior Analyst – Climate Action " . Closing date for applications: Ma y 25 th , 202 4
