Vice President, School-Age Child Care & Day Camp

Title: Vice President, School-Age Child Care & Day Camp
Location: YMCA facility in the Greater Los Angeles area. This is not a remote position.
Company: YMCA of Metropolitan Los Angeles
Type: Full-Time
about the ymca of los angelesThe YMCA of Los Angeles has been making a positive impact in our communities for over 130 years. Our 26 branches stretch across over 100 miles of Los Angeles County, from Antelope Valley to San Pedro. The Y is made up of people from all backgrounds working together to strengthen their community. Together we work to ensure that everyone, regardless of ability, age, cultural background, disability, ethnicity, faith, gender, gender identity, ideology, immigrant status, income, race, sex or sexual orientation has the opportunity to reach their full potential. We share the core values of Caring, Honesty, Respect and Responsibility -- they guide everything we do. The Y is committed to providing programs and services that are inclusive and welcoming to all. We value an environment that fosters dignity, respect, fairness and appreciation for all aspects and dimensions of diversity.

The YMCA of Los Angeles has been making a positive impact in our communities for over 140 years. Our 26 branches stretch across over 100 miles of Los Angeles County, from Antelope Valley to San Pedro. Our membership community is 264,500 strong. Membership is open to all, with financial assistance available to those who cannot afford it. This year, the LA Y helped 1 out of 3 member families with financial assistance. We cannot do our work alone, extending our work with over 200 community partners across the county, including schools, hospitals, clinics, cities and other civic organizations.
Overview: The YMCA of Metropolitan Los Angeles (the Y) is seeking a cause-driven youth development professional to lead, manage, and oversee our School-Age Out-of-School Time department, including before & after school programs, day camp programs, and expanded learning programs. The YMCA of Metropolitan Los Angeles (the Y) currently operates both licensed and licensed-exempt before and after school and out-of-school time expanded learning programs at fifty (50) elementary schools and day camp programs at around eighty (80) elementary school and Y branch sites, throughout Los Angeles County.

We are seeking a dynamic leader who will, with the support of a senior program leadership team, increase the Y's impact and footprint in the before and after school and expanded learning space, through strategic leadership and targeted partnerships. In alignment with the Y's Center for Community Well-Being strategy framework, the Vice President, School-Age Child Care, will be instrumental in the execution of the Y's cradle-to-community well-being youth development strategy, which aims to create a pathway for success for every child in Los Angeles, through programs, services, initiatives and advocacy.

The total annual operating budget for this department is 18M. This position reports to and is supported by the Chief Youth Development Program Officer. The Y offers career growth opportunities and a generous benefits package. This position will supervise five (5) direct reports (three (3) Operations Executive Directors, one (1) program coordinator and one (1) Senior Program Director). Your team supervises an additional 400+ youth development directors, coordinators, and direct-service staff. In addition, this position will be a contributing member of the Y's youth development strategy leadership team, consisting of executive staff who oversee early learning, preschool, teens, youth sports, and other youth-focused programs at the Y.
QualificationsAge: Twenty-one (21) years old or older.
Education: Bachelor's degree in Child Development, Early Childhood Education, Child & Adolescent Development, Recreation, or a related field or its equivalent in academic preparation and/or experience. Full knowledge of and experience with California Title 22 licensing compliance and regulation (or comparable compliance and regulation knowledge/experience from another U.S. state). Knowledge of and experience with acceptable child care and day camp practices.
Related Experience: Experience managing multiple sites and programs. Minimum of four (4) years of experience managing licensed child care and youth development programs, including experience supervising supervisors and staff. It is strongly preferred that the candidate have working experience as a Center Director in a Licensed Child Care facility. Knowledge and experience with the American Camp Association accreditation process is preferred, but not required.
Licenses & Certification: YMCA Multi-Team Leader Certification preferred. California EMSA approved 16-Hour Infant-Child-Adult CPR, First Aid, AED, Lead Poisoning Prevention, and Preventative Health and Safety certifications or are willing to certify within 60 days of hire (provided by the YMCA).
Immunizations & Physical: Proof of vaccination for TDAP (Whooping Cough/Pertussis) and MMR (Measles). Completion of health screening and TB clearance within seven (7) days of hire.
Other: Knowledge of program planning, implementation, and management; staff supervision, budgeting/fiscal management. Experience in community development, partnerships, and relations. Experience working with school personnel and school leadership. Familiarity with mandated reporting procedures, safety, and risk management.
Must be able to clear a criminal record background check (DOJ/FBI/CACI).
Work Environment/Minimum Physical RequirementsYou must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodations.
Job is performed in indoor as well as outdoor environments throughout the year.
Ability to lift 30-35lbs
The job is based out of a YMCA facility in the Greater Los Angeles area. This is not a remote position.
The position is supported by (1) three regional Operations Executive Directors, whom each provide senior leadership to an assigned cluster of before and after school and day camp programs within their assigned region - the Operations Executive Directors provide direct supervision and oversight of over fifty (50) site directors and coordinators and a Senior Program Director, (2) a full-time Program Coordinator of Administration to support with daily administrative duties, (3) a Finance Team who is responsible for all billing, collections, account receivables, third party funding and grant funding, (4) the Centralized Child Care Department, which executes all licensing related administration/paperwork and (5) and other support staff that assist in day-to-day operations.
Strategically lead the YMCA's Youth Development department, including before and after school, expanding learning out-of-school time and day camp programs. Innovate and ideate to ensure sustainability across all programs.
Lead, develop, and implement strategies to ensure that programs achieve enrollment goals identified in Y's annual operating plan.
Create and maintain systems to ensure that state licensed before and after school program sites are always in compliance with licensing.
Ensure that all program sites that are exempt from licensing are following The Y's Exempt Program standards. Use recruitment strategies to ensure that all licensed facilities have a fully qualified director designated as responsible for the facility.
Lead YMCA branches in maintaining or obtaining American Camp Association (ACA) accreditation. Work as a liaison between the Y and ACA.
Communicate program information, registration information, schedules, etc., effectively and consistently to the necessary departments.Improve and oversee the overall quality control of before and after school, expanded learning, and day camp programs, including, but not limited to, developing curriculum, creating and maintaining partnerships, and creating systems for accountability and evaluation. Lead efforts to create programs that ensure that all child care programs are nurturing, child-centered, asset-based, and include volunteer leadership opportunities and involvement of families.
Visit program sites regularly and complete site visits that are documented and shared with staff. Work with the team to ensure that they are regularly visiting program sites and completing evaluations.
Create systems to recruit and hire staff using screening tools and panel interviews to gain the best possible fit with each opening.
Provide direct supervision to department staff, assuring that all staff are qualified, certified, and meeting minimum performance standards for their position.
Lead monthly cluster meetings and staff training. Design or co-create training and professional development opportunities for staff regularly. Execute training for staff and volunteers on an ongoing basis through staff meetings, special courses, and workshops. Lead regional training events throughout the year, including internal youth development Summits and Conferences.
Maintain a commitment to safety through regularly scheduled and documented on-site safety inspections. Ensure that standards for safety and risk management are met. Review incident reports, evaluate, and take appropriate action. Maintain a commitment to safety through regularly scheduled and documented on-site safety inspections.
Ensure current records are maintained for all staff that require certifications and keep copies on file. Ensure that all job descriptions and performance standards are accurate, current, and on file for all employees.
Develop annual operating budgets for all before and after school, day camp, expanded learning, and grant-funded programs. Manage department budgets to achieve monthly, quarterly, and annual goals. Complete forecasting and forecast reports monthly. Monitor program budgets and manage variance appropriately. Manage systems for variance analysis, revenue, and expense monitoring and control.
Work closely with the Y's finance team to ensure that 3rd party funding is managed appropriately. Prepare and submit reports and documentation as required.
Oversee department spending and obtain authorizations accordingly.
Develop and support year-round fundraising programs, including donor relations, grant opportunities, and special event sponsorships.
Oversee the distribution of ongoing program member evaluations and surveys to ensure that high levels of quality in programs are maintained at all times; ensure outcomes align with the needs of the community and the Y's strategic plan.
Build strong relationships with schools and with the community by evaluating the scope and quality of the programs offered, community needs, and other providers. Work closely with school administration, school districts, school board members, community partners, foundations, and other community-based organizations to advance the mission of the Y.
Establish strong partnerships in the youth development space to best position the Y for maximum impact.
Create opportunities (events, initiatives, activities) for the community to engage in the Y.
Identify program volunteer positions and assist with the identification, recruitment, and tracking of program volunteers
Attend staff meetings and trainings as required.
Uphold YMCA policies for safety, supervision, mandated reporting, and risk management.
Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect, Responsibility, Caring, and Fairness) as well as the YMCA Core Values of Caring, Respect, Honesty, and Responsibility, in all dealings with members, guests, volunteers, and fellow staff.
Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational effectiveness, and personal growth.
All other duties as assigned by your supervisor.
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